Shipping to the EU Just Changed: New Duties & Paperwork Rules

The biggest change to Europe-bound shipping in years took effect this month — and most people won't find out until their package gets held.

Updated Oct 20, 2026: the €2 handling fee is now described as expected from November 1, not final. The EU has set the amount, but the rule hasn't been published in the EU's Official Journal yet (checked on Oct 20, 2026).

Updated Oct 15, 2026: rewrote the November 1 product code section with official EU customs sources, and kept the new €2 handling fee as a separate item.

The short answer: as of July 1, 2026, the EU eliminated its €150 duty-free exemption for imported parcels. Every low-value package entering the EU now owes a flat €3 customs duty per product type (per HS code, not per box), and every shipment needs its own item-level customs declaration. Starting November 1, 2026, goods sold online to EU shoppers who aren't VAT-registered need product codes on the customs declaration: the seller's own product code, the maker's model or part number, and a barcode number if one exists, per Dutch Customs and the European Commission's Access2Markets. If you ship to Germany, France, or anywhere else in the EU from Monroe, your paperwork just got real. For EU shipping from Monroe, we fill the item-level declaration with you.

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A customer came in earlier this month with a box of handmade goods headed to a customer in Munich — the same kind of shipment she's sent a dozen times. The difference this time: her buyer messaged her afterward asking why there was a new customs charge on a €60 order that had always cleared free. Nothing about the box changed. The rules did.

We're going to be having that conversation at the counter a lot this year, so here's the whole picture in one place.

What Actually Changed on July 1, 2026

For years, packages worth €150 or less entered the EU without customs duty — the "de minimis" exemption. That's the rule that made small e-commerce orders, Etsy sales, and family packages simple. As of July 1, 2026, it's gone, replaced by a transitional flat-duty system, according to KPMG's customs analysis:

The €3 duty works per HS code — the international product classification — not per package. Two shirts in one box: one product type, one €3 charge. A shirt and a hat: two product types, €6. That distinction matters for anyone consolidating different items into one shipment.

The November 1 Deadline: Product Identifiers

From November 1, 2026, customs declarations for goods sold online to people in the EU must list product codes for each item, according to Dutch Customs and the European Commission's Access2Markets. The rule applies across the whole EU. Customs calls these codes "product identifiers," and there are three:

1. The seller's own product code — the SKU or item number you use in your shop or stock records. Required. (Official name: merchant product identifier, M-PID.)
2. The maker's model or part number — the code the manufacturer or supplier gives the product. Required. (Official name: non-standardised manufacturer product identifier, NS-PID.)
3. A barcode number, if one exists — such as a UPC, EAN, GTIN, or ISBN. If the product has no barcode, the declaration says so instead. (Official name: standardised manufacturer product identifier, S-PID.)

Who it covers: sales to consumers who aren't VAT-registered — online shop orders, Etsy and eBay sales, and similar business-to-consumer shipments. Dutch Customs ties the rule to the EU's e-commerce VAT import types for consumer sales. It is not a new rule for all commercial shipments, and business-to-business shipments are not what it targets.

The €150 question is not settled. Official sources don't agree yet on whether the rule covers only parcels worth €150 or less:

• Dutch Customs (update of Oct 2, 2026) says current law also covers e-commerce shipments over €150, and that a €150 limit is expected but not officially set yet.
• Irish Revenue (eCustoms Notification 14/2026) says the codes are mandatory from November 1 for distance sales regardless of value.
• DHL Express describes the rule for consumer goods worth €150 or less.

The safe habit: have all three codes ready for every EU consumer sale, whatever the value.

What happens if the codes are missing or wrong: customs may not release the parcel. DHL Express lists requests for more information, clearance delays, inspections, and the shipment being sent back to the sender. In short, a missing or wrong code can delay a parcel or get it sent back.

Dutch Customs calls this a temporary measure that runs until the EU's planned customs data hub starts on July 1, 2028. The codes have been accepted on a voluntary basis since July 1, so if you sell abroad regularly, start adding them to your listings now.

This is separate from the new €2 handling fee. The product codes start November 1, and the fee is expected to start the same day, but they are two different rules. The product codes are information on the declaration. The handling fee is a charge, covered in the timeline below.

Who This Actually Affects in Monroe

Online sellers shipping to EU customers — this is the big one. Every Etsy, eBay, or Shopify order to the EU now needs accurate HS codes, itemized values, country of origin, and (soon) product IDs. Missing or vague data is what gets packages held at customs, per UPS's guidance.

Families sending packages to relatives in Europe — merchandise you buy and ship can now trigger the new duty on the recipient's end, even for low values. Genuine person-to-person gifts follow separate gift rules, but expect more scrutiny and slower clearance on anything poorly documented either way.

Small businesses exporting products — the pre-arrival electronic data requirement means your carrier needs complete, accurate details before the shipment moves. "General merchandise" as a description no longer flies.

What Doesn't Change

• These are EU rules — shipping to the UK, Switzerland, Norway, and the rest of the non-EU world is unaffected by this specific reform.
• Nothing about US export rules changed. This is on the EU import side.
• Carriers still handle the filing — you just have to supply better information than before.

The Timeline From Here

This reform lands in stages, and knowing the dates keeps you ahead of each one:

• July 1, 2026 (done): €150 de minimis exemption removed. €3-per-HS-code flat duty in effect on low-value parcels. Item-level declarations required for B2C shipments.
• November 1, 2026 — product codes: The three product codes become mandatory on customs declarations for sales to EU consumers who aren't VAT-registered (see the section above; the €150 scope is still unsettled).
• November 1, 2026 (expected) — handling fee (a separate rule): A new EU charge, the Union Handling Fee, is expected to apply to business-to-consumer imports arriving on or after November 1, whatever the value. The European Commission set the amount at €2 per item in Delegated Regulation C(2026) 6694, adopted September 21, 2026, and Irish Revenue lists it as €2 per distinct item. But the rule only takes effect 10 days after it is published in the EU's Official Journal, and as of Oct 20, 2026 it hasn't been, so the November 1 start is expected, not final. DHL Express says it will bill the fee to whoever pays the import duties and taxes.
• 2028 and beyond: The broader EU Customs Reform continues rolling out — a central EU customs data hub and a single EU Customs Authority are planned, which will tighten data requirements further, per Maersk's regulatory outlook. The direction of travel is clear: more data, submitted earlier, checked harder.

If you sell to EU customers regularly, three things to do this month:

1. Add HS codes to your product listings now. Classify each product once, store the code with the SKU, and every future shipment gets faster.
2. Collect manufacturer codes and barcodes from your suppliers before the November deadline — they're much easier to get when you're ordering than when you're scrambling.
3. Reprice your EU offering. Between the €3-per-product-type duty, the €2 handling fee expected from November 1, and existing VAT collection, an under-€30 product may no longer make sense to ship individually. Consolidating multi-item orders into fewer HS codes is now a real margin lever.

What to Bring to the Counter Now (Checklist)

• A specific description of each item — "cotton women's t-shirt," not "clothes"
• The value of each item, not just the box total
• Country of origin for each product (where it was made, not where you bought it)
• For items you sold online: your own product code (SKU), the maker's model or part number, and the barcode number if there is one
• The recipient's phone number and email — electronic pre-clearance uses them
• Realistic expectations: your recipient may owe the €3/product-type duty on delivery

Bring those and we can build a clean declaration at the counter — that's the difference between a package that clears in a day and one that sits in a customs queue in Frankfurt. Our international shipping counter handles the paperwork with you; for most EU destinations we'll also run the DHL-versus-FedEx rate comparison since pricing shifted with these rules.

Frequently Asked Questions

Does my recipient pay the new €3 duty, or do I? By default the recipient pays on delivery, like other import charges. Some carriers offer sender-pays options — ask at the counter and we'll set it up if it's available for your service level.

Is a gift to family in the EU now taxed? Genuine person-to-person gifts fall under separate EU gift provisions, distinct from this e-commerce reform. But the practical bar for "documented properly" went up for everything — a well-described, honestly-valued gift package clears faster than a vague one.

What's an HS code and do I need to know mine? It's the international product-classification number customs uses. You don't need to memorize it — we can help classify items at the counter — but knowing what your product is made of and what it's for is what makes classification accurate.

Does this affect letters and documents? No — this reform targets goods. Documents ship as before.

What happens if I skip the product codes after November 1? For goods sold to EU consumers who aren't VAT-registered, a missing or wrong code can delay the parcel or get it sent back. You need three codes per item: your own product code, the maker's model or part number, and a barcode number if one exists. Official sources still differ on whether parcels over €150 are covered, so have the codes ready either way. These codes are separate from the €2 handling fee, which is expected to start November 1 but isn't final yet.

Ship It Right the First Time

EU customs just got stricter, but a properly documented package still moves fast. Bring your items and the details above — we'll handle the classification, the declaration, and the carrier comparison in one stop.

The Mail Station 19916 Old Owen Road, Monroe, WA 98272 (360) 805-9250 Mon–Fri 9 AM–6 PM · Sat 9 AM–2 PM · Sun closed · 24/7 mailbox access Contact us before your next EU shipment

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Related Reading

Customs Forms Explained: CN22, CN23 & Commercial Invoice — the paperwork basics these new EU rules build on.

How to Ship to Germany: Rates, Customs & Delivery Times — our most-shipped EU destination, now under the new rules.

DHL or FedEx for International Shipping? A Real Price Test — which carrier wins to Europe, rate by rate.

2025-26 US Tariffs: What They Mean for Your Packages — the US-side changes that stacked onto this year's shipping costs.

What You Can't Ship: USPS, FedEx & UPS Banned Items 2026 — check the restricted list before you pack.

Monroe Shipping Guide: Carriers, Rates & Packing (2026) — the full picture of what ships from Monroe and how.

Is Your Package Underinsured? Declared Value Explained — declared value matters more now that every EU item is itemized.

E-Commerce Returns: How Monroe Sellers Cut the Losses — the other half of cross-border selling.

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Written by the team at The Mail Station Monroe — helping Monroe, Sultan, and Gold Bar ship worldwide since 1982.